By P. Pringle
Recent Interest in Globalization
Not too long ago, globalization and Japanese responses to it were the province of Japanese government think tanks and large multinational companies, but recently it has become a hot topic in Japanese media and at the dinner table. Why now? Gradually the Japanese public has become aware that globalization affects everyone on all social levels, not just the elite. For several decades, Japan has been a major exporter of manufactured goods, many of which are manufactured and even designed overseas. Yet Japanese multinational companies have been slow to adapt their business practices to make the most of globalization. In particular, the unique features of Japanese labor practices, which supported the years of high economic growth, may be hindering Japan’s success in the new global economy. One way for Japanese companies to enhance their global competitiveness is to utilize expertise from outside Japan. This includes Japanese who have studied or worked abroad, as well as foreign employees.
Definition of Globalization
Globalization is defined as the integration of national economies into the international economy through trade, foreign direct investment, capital flows, migration of people and their knowledge and the spread of technology. In the past, Japan was very successful in managing trade, investment and capital, but now it is experiencing difficulties in part due to its underutilization of global human capital. In spite of their global expansion and successes, Japanese companies have not created diverse management environments or made full use of talent from other countries.
The Japanese Long-term Fixed Employment System
The so-called “lifetime employment system” began during a labor shortage as a way for companies to ensure a reliable supply of workers. Employees were hired immediately after school (high school or university) graduation and worked for the same company their entire career. Employees committed their productive working years to the company, and in turn the company committed itself to keeping employees on the payroll until retirement, and providing pensions to the retirees. This was the top tier of a two-tier system, for those lucky enough to work for a stable company.
New hires were expected to be blank slates, with no previous work experience outside the company. They learned the company ways through frequent job rotations and working with more experienced employees. They became generalists, knowledgeable about the company’s business, culture and tradition. Unfortunately, all their business experience and knowledge of the industry and the global economy tended to be filtered through the lens of the company. Lack of horizontal job movement between companies meant that the uniqueness was reinforced and there was less contact with new ideas and ways of doing things.
Short-term Contract Employment System
Not all young Japanese are fortunate enough to gain long-term fixed employment with a single company. Some graduates enter, by default or by choice, into the second tier of the two-tier system. They are free agents, but with lower pay and no job security. Each year, they make up an ever larger share of the Japanese work force. They do much of the technical work, such as software coding, that regular employees do not want to do.
Training for Overseas Assignments
In Japanese multinational companies, executive preparation for overseas assignments may be the exception rather than the rule. In my work, I often meet expatriates who do not speak enough English to communicate adequately with their staff, and do not have any prior overseas experience, not even travel. They have not received pre-departure training on intercultural communication or the legal environment of the host country. They were selected for the assignment based on their experience with the domestic market in Japan, but they do not have the international experience to operate globally. But they are bright people, and they make heroic effects to learn quickly. Just when they have developed a global perspective, they are assigned back to Japan, and a new expatriate starts the learning process all over again. Japanese businesses can take control of the globalization process by identifying specific career paths and training for global Japanese managers, including recruiting graduates for their English language ability, and sending them to international business schools.
Recruiting of Japanese Staff with International Training and Experience
Japanese companies have been slow in enlisting Western-educated Japanese graduates as valuable troops in their globalization forces. Japanese companies have been wary of hiring returnees as being too old to fit in, too educated, and too ambitious. According to a May 29, 2012 article in the New York Times,[i] “in a survey of 1,000 Japanese companies taken last June on their recruitment plans for the March 2012 fiscal year by the Tokyo-based recruitment company Disco, fewer than a quarter said they planned to hire Japanese applicants who had studied abroad. Even among top companies with more than a thousand employees, less than 40 percent said they wanted to hire Japanese with overseas education.” The same article says that because young Japanese are discouraged by their career prospects if they study abroad, only half as many Japanese are studying abroad as a decade ago. By contrast, other countries in the region, including China, South Korea and India, are sending increasing numbers of students overseas. Unlike the Japanese students, these students return home to find companies eager for their skills and global perspectives. This trend is changing, but is it changing quickly enough?
Utilizing Global Human Capital
Japanese companies can make better use of their foreign employees. Unfortunately in the past, many Japanese multinational companies used an ethnocentric approach with their foreign operations. Japanese expatriates managed the branch companies, and foreign managers had limited authority to make decisions. Foreign hires were excited to take managerial jobs with well-known Japanese companies, but this enthusiasm often turned to disillusionment when they discovered that their jobs are more or less limited to managing the local employees. Turnover of talented employees was inevitable.
Luckily, Japanese companies are now taking a broader and more diverse approach to global human resources. They are hiring top talent and growing it through on the job training, often in Japan. They provide opportunities for foreign managers to visit Japan and make connections with the headquarters. They provide specific performance evaluations and describe career paths comparable to those of regular Japanese employees. Most of all, they include foreign managers’ experience and opinions in the decision-making process.
Training is a very efficient way of preparing a diverse global workforce to work smoothly. Pre-departure executive training before expatriate assignments prevents serious misunderstanding and improves reporting relationships. Training local staff in Japanese culture and business practices helps employees communicate more effectively with expatriates. Focused intercultural team-building gets everyone on the same page quickly so that they can get down to work.
True globalization of Japanese companies is not just about selling quality products and managing the numbers, although that is very important. Empowerment of a diverse global workforce is an essential element.
[i] Hiroko Tabuchi, Young and Global Need Not Apply in Japan, The New York Times, May 29, 2012.